This document is the approved Constitution and Bylaws of AME Zion Educational Institutions Alumni Association, INC. The association was adopted on October 27, 2007.
Name of Organization
The name of this organization shall be the A. M. E. Zion Educational Institutions Association, Inc. (i.e. A.M.E. Zion Academy, Community College and University) hereinafter referred to as “The Zion Alumni Association” (ZAA).
The objective of the Zion Alumni Association is to promote educational proficiency, the general well being of the AME Zion Educational Institutions, to foster a good relation among its members for the development of the AME Zion Communities in the United States and Liberia, participating in fundraiser that benefit Zion Association, sponsoring programs and services which foster and promote allegiance to our Alma Mata, offering scholarships to facilitate the educational pursuits to students, and providing support for special projects of the AME Zion Educational Institutions.
Section I: The membership of the Zion Alumni Association is open to all students, former students, graduates of AME Zion Educational Institutions. Our voluntary membership is also open to all affiliates of the AME Zion Educational Institutions which includes teachers, professors and friends and volunteers the Liberian society.
Section II: Application for membership is open, however are required to fill in your membership form at www.amezionalumni.org for record keeping.
Section III: All members are required to pay an annual membership due of $100.00 (one hundred dollars) annually on or before the fifteen of April each year. In payment of membership due, members are to be issued an official receipt by the Financial Secretary.
Section IV: Honorary member title, upon recommendation and approval of the Council, may be conferred upon persons who have delicate distinguished services to the association.
Section V: Any member can be expelled from active participation of the Zion Alumni Association, after due process, for just cause, including total disregard for the rules and regulations of the Alumni Association.
Section I: The officers of the Zion Alumni Association shall be a President, a Vice President, a Secretary, a Treasurer, an Assistant Secretary, Assistant Treasurer, chaplain and a Five Members Board of Directors. These Officers shall perform the duties prescribed by the bylaws and by the parliamentary authority adopted by the Zion Alumni Association.
Section II: At the ANNUAL meeting in August, officers shall be elected to serve for two (2) years until their successors are elected. The newly elected Officers term of office shall begin at the close of the ANNUAL meeting at which they were elected.
Section III: No elected officer shall serve more than two (2) terms in office.
Section IV: No member shall hold more than one elected office at any time.
Section I: The regular meeting of officers of the Zion Alumni Association shall be held quarterly unless otherwise order by the Board of Directors.
Section II: The ANNUAL meeting shall be held in August each year for the purpose electing officers, receiving reports from officers, committees and the Board of Directors and any other business that may arise. ONLY members who annual dues are paid in full shall be allowed to vote in the elections and participate in floor discussions.
Section III: The president or the Board of Directors may call special meeting. Such meeting shall be officially communicated to all members involve. The purpose of the meeting shall be clearly stated in the call, except for emergency. At least three days notice shall be given.
Section IV: One-third of the membership shall constitute a quorum.
The Board of Directors
Section I: The Board of Directors shall consist of the President (Secretary to the Board) and four other members with distinguish citizenship from the Community to serve a two (2) term.
Section II: The Board of Directors shall have overall supervision of the Alumni Association quest to raise funds, oversee the supervision of major projects and coordinate with elected officers on the day-to-day activities of the Alumni Association.
Section III: The Board of Directors in its function shall call special or emergency meetings to discuss relevant issues of the Alumni Association in meeting its objectives.
Section IV:The constitution provides that the association shall by a two majority affirmative vote of the membership remove and replace any elected officer from office for delinquency of duty and or upon a conviction of a felony in a court of competent jurisdition.
Officers, Powers, Duties, and Responsibilities
Section I: The President is the Chief executive officer of the Zion Alumni Association. The President is responsible for the day-to-day activities of the Zion Alumni Association. The day-to-day activates of the Zion Alumni Association include but not limited to:
A. Calling of regular meetings. Representing the Zion Alumni Association at special events and functions. Assigning committees to undertake special tasks, appoint any special officers, the standing committees, program committees.
B. Appoint replacement officers to fill unexpired terms in case of resignation, death or disability.
C. The President shall meet/communication with the heads of AME Zion Educational Institutions at least one (1) a year on matters of the objectives of the association.
Section II: The Vice President shall assist the president in carrying out the day-to-day activities of the Zion Alumni Association. The Vice President shall also co-chair all committees set-up by the President and make reports as deem necessary.
A. In the event of absence or incapacity of the President, the Vice-President shall perform all duties prescribed in Section 1 of this article.
B. In the case of death, resignation, or disability of the President, the Vice-President shall serve as President for the unexpired part of the term.
Section III: The Secretary is responsible for all correspondence of the Zion Alumni Association and shall be assisted by the Assistant Secretary.
A. Record the proceedings of all Executive Council meetings and maintain minutes for archives.
B. Keep an up-to-date copy of the Constitution and Bylaws and have this copy present at all meeting.
Section IV: The Financial Secretary is responsible for all financial matters of the Zion Alumni Association and shall be assisted by the Assistant Financial Secretary.
A. Monitor the Association funds
B. Keep an accurate record at each Council meeting
Section V: The Treasurer is responsible for the deposits and disbursements of all funds of the Zion Alumni Association. The Assistant Treasurer shall assist the Treasurer. The Treasurer and the Financial Secretary shall communicate to all members for the payment of their annual dues.
A. Shall assume the duties of the President, in the event that both the President and Vice-President are absent.
B. Provide annual financial statement and also shall keep possession of a checking account, which checks must be cosigned by the President and the Treasurer.
Section I: A Program Committee shall be composed of the Vice President and four (4) other members appointed by the President promptly after the annual general meeting. The Vice President shall be the Chair of the Committee. The Committee shall plan the annual program of the Alumni Association and conduct other functions as prescribe by the President. The Treasurer and the Financial Secretary shall be ex-officio of the committee.
Section II: The Auditing Committee shall be composed of three members appointed by the President promptly after the annual general meeting. The Committee shall report directly to the Board of Directors and to the general membership. This Committee is charged with the authority to audit all financial matters of the Zion Alumni Association.
The rules contained in the current edition of the Robert’s Rules of Order Newly Revised, shall governed the Alumni Association in all cases to which they are applicable.
Amendment of the Bylaws
These Bylaws may be amended at any time, at any regular meeting of the Zion Alumni Association by a two-third vote, provided that the amendment has been submitted in writing at a previous regular meeting.